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Change deposit to $45, add balance-due-at-pickup calculations

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- DEPOSIT_AMOUNT changed from $100 to $45
- Balance (package price minus $45) shown dynamically in booking form when package selected
- Customer confirmation email shows breakdown: deposit hold + balance at pickup
- Admin email table includes deposit hold and balance columns
- Admin booking flow step 5 shows deposit held + balance at pickup
- Reminder email deposit detail updated to reflect held deposit and balance
- Live status field shows $45 during card authorization flow

Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
This commit is contained in:
Myron Blair
2026-05-22 18:38:04 +00:00
parent cca3129f6e
commit 10e1ffa27b
4 changed files with 47 additions and 21 deletions
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contact.php
+15 -10
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@@ -66,6 +66,9 @@ $stmt->execute([$ref, $name, $email, $phone, $package, $rentalDate, $endDate, $p
$dateLabel = date('F j, Y', strtotime($rentalDate));
$pkgLabel = $pkg['label'];
$amountLabel = '$' . number_format($pkg['amount'], 2);
$depositLabel = '$' . number_format(DEPOSIT_AMOUNT, 2);
$balance = $pkg['amount'] - DEPOSIT_AMOUNT;
$balanceLabel = '$' . number_format($balance, 2);
// Admin email
$adminHtml = "<div style='max-width:600px;margin:0 auto;font-family:Arial,sans-serif'>
@@ -80,6 +83,8 @@ $adminHtml = "<div style='max-width:600px;margin:0 auto;font-family:Arial,sans-s
<tr><td style='color:#6b7280;padding:8px 0'>Phone</td><td style='padding:8px 0'>" . htmlspecialchars($phone ?: '—') . "</td></tr>
<tr><td style='color:#6b7280;padding:8px 0'>Package</td><td style='padding:8px 0;font-weight:700;color:#f97316'>{$pkgLabel} — {$amountLabel}</td></tr>
<tr><td style='color:#6b7280;padding:8px 0'>Date</td><td style='padding:8px 0;font-weight:700'>{$dateLabel}</td></tr>
<tr><td style='color:#6b7280;padding:8px 0'>Deposit Hold</td><td style='padding:8px 0'>{$depositLabel} (card held — not charged yet)</td></tr>
<tr><td style='color:#6b7280;padding:8px 0'>Balance Due</td><td style='padding:8px 0;font-weight:700;color:#16a34a'>{$balanceLabel} at pickup</td></tr>
</table>
" . ($message ? "<div style='margin-top:12px;padding:12px;background:#fff7ed;border-left:4px solid #f97316'>" . nl2br(htmlspecialchars($message)) . "</div>" : "") . "
<p style='margin-top:16px;font-size:13px;color:#9ca3af'>Submitted " . date('F j, Y g:i A') . " CT</p>
@@ -100,6 +105,8 @@ $confirmHtml = "<div style='max-width:600px;margin:0 auto;font-family:Arial,sans
<p style='margin:4px 0;font-size:14px;color:#374151'><strong>Package:</strong> {$pkgLabel}</p>
<p style='margin:4px 0;font-size:14px;color:#374151'><strong>Requested Date:</strong> {$dateLabel}</p>
<p style='margin:4px 0;font-size:14px;color:#374151'><strong>Total:</strong> {$amountLabel}</p>
<p style='margin:4px 0;font-size:14px;color:#374151'><strong>Deposit (card hold today):</strong> {$depositLabel} <span style='font-size:12px;color:#9ca3af'>— not charged until confirmed</span></p>
<p style='margin:4px 0;font-size:14px;color:#374151'><strong>Balance due at pickup:</strong> <span style='font-weight:700;color:#16a34a'>{$balanceLabel}</span></p>
</div>
<div style='margin:20px 0;padding:16px;background:#fff7ed;border:1px solid #fed7aa;border-radius:10px;text-align:center'>
<p style='margin:0 0 10px;font-size:14px;font-weight:700;color:#111'>Next Step: Sign Your Rental Agreement</p>
@@ -136,16 +143,14 @@ if ($squareToken) {
}
}
$depositLine = $depositStatus
? "<p style='margin:4px 0;font-size:14px;color:#374151'><strong>Deposit Hold:</strong> \$" . number_format(DEPOSIT_AMOUNT, 2) . " authorized (not charged — released if booking is declined)</p>"
: '';
// Inject deposit line into confirmation email
$confirmHtml = str_replace(
"<p style='margin:4px 0;font-size:14px;color:#374151'><strong>Total:</strong> {$amountLabel}</p>",
"<p style='margin:4px 0;font-size:14px;color:#374151'><strong>Total:</strong> {$amountLabel}</p>{$depositLine}",
$confirmHtml
);
// Add Square authorization badge to customer email if hold was placed
if ($depositStatus) {
$confirmHtml = str_replace(
"<p style='margin:4px 0;font-size:14px;color:#374151'><strong>Deposit (card hold today):</strong> {$depositLabel}",
"<p style='margin:4px 0;font-size:14px;color:#374151'><strong>Deposit (card hold today):</strong> {$depositLabel} <span style='font-size:12px;color:#16a34a;font-weight:700'>✓ Authorized</span>",
$confirmHtml
);
}
// Add deposit note to admin email if applicable
if ($depositStatus) {